Frequently Asked Questions

Please plan to fly into Helsinki Airport by March 5. Your departing international flight will be from Ivalo Airport on (or after) March 11. Please note you will also be responsible for domestic airfare from Helsinki to Ivalo (the group will travel together on March 7, and Fit4Travel will help coordinate the flight for our group.)*Please wait until you receive confirmation from Fit4Travel to book your flights - this trip requires 10 travelers to take place.If you would like assistance booking your international flights, Fit4Travel would be happy to help!

If you would like to arrive to Helsinki before March 5 or stay in Lapland after March 11, Fit4Travel would be happy to book you extra nights at Hotel F6 or Wilderness Hotel Kieppi.If you would like this support, you can send them an email after registering!Please note that the complimentary airport transfers are only available on the trip start (March 5) and end (March 11) dates. If you decide to extend your trip, you will be responsible for your own airport transfer.

Yes! During registration you are welcome to select a payment plan (payments due October 5 and December 5), or to pay in full. Fit4Travel is managing the registration process, so if you have any further questions, please feel free to reach out to them: care@iamfit4travel.com (and keep me looped in if helpful!).

We will be enjoying local and international cuisine during our tour of Finland. Each hotel provides a hearty breakfast with many options to choose from.Fit4Travel works with local guides and experts to curate an excellent itinerary of group lunches and dinners, and also provides a locally sourced restaurant guide for any meals taken on your own. All dietary requirements will be collected by Fit4Travel to ensure any specific needs you have are met.The restaurant guide will be provided closer to the retreat date!

You are welcome to choose double accommodations if traveling with a spouse, partner, friend or relative. If you are open to sharing space with a fellow solo traveler, you are welcome to select double occupancy and Fit4Travel will do their best to match you with another solo traveler. If there is no one to match you with, you will be required to upgrade to a private room.If you prefer a single/private room, that option is also available to you.We will be spending 2 nights at the centrally-located boutique Hotel F6 in Helsinki, and 4 nights at the traditional Nordic Wilderness Hotel Kieppi in Lapland.

Finland in March is a sweet spot for travelers to experience authentic Nordic winter without the extreme cold and darkness of deep winter months.It is considered one of the most rewarding times to visit Lapland in particular. Arctic landscapes are still covered in snow, but the temperatures are milder, the days are brighter, and the Northern Lights remain as spectacular as ever.The average temperature in Helsinki will be 34 - 39 degrees F.The average temperatures in Lapland will be 23 - 28 degrees F.You can expect snow cover in both Helsinki and Lapland, and Fit4Travel will provide a packing list in or around January to ensure you are well prepared!

Bookings are completed through Fit4Travel, and their Terms and Conditions outline this trip's cancellation and refund policy. You can find the full policy here. And I have provided the relevant excerpt here:Should a cancellation become necessary, please inform Fit4Travel immediately in writing and request a written confirmation of your cancellation. Upon receipt, Fit4Travel will follow industry procedures for any applicable refunds as outlined in the supplier’s terms and subject to their review. If you are entitled to a refund, please note that the supplier is responsible for this refund, not Fit4Travel. Suppliers may choose to provide a travel voucher or credit in lieu of refund. We are not responsible for a supplier’s failure to pay a refund or for supplier bankruptcy or insolvency. In addition, cancellation charges will apply. Cancellation charges are expressed at a percentage of quoted price as follows:Days before Departure We Receive Notice of Cancellation     Cancellation Charge Per PersonMore than 180 daysFit4Travel retains all non-refundable deposits180 to 150 days25% of total land or cruise trip price, as applicable149 to 120 days50% of total land or cruise trip price, as applicable119 to 60 days75% of total land or cruise trip price, as applicableLess than 60 days100% of total land or cruise trip price, as applicableIf the reason for cancellation is covered under the terms of your travel protection plan you may be able to reclaim these charges, for this reason we strongly encourage the purchase of a travel protection plan including additional cancel for any reason coverage. Airline tickets are governed by the air carriers’ terms and we are not responsible for any air carrier’s or other supplier’s decision regarding refunds. Fit4Travel highly recommends purchasing travel insurance, more specifically a Cancel for Any Reason policy. Travel Insured International, Seven Corners, and Tin Leg are three commonly used carriers. Please note that cancel for any reason policies typically need to be purchased within days of booking a trip to qualify.

This retreat is designed for a group of 14 participants, with a maximum of 16.

Fit4Travel is an all encompassing wellness travel brand that is dedicated to expanding your horizons, both physically and experientially. They have carefully curated our group's itinerary based on years of experience and expertise in the international travel and tour industry. Fit4Travel partners with on the ground local guides and experts to ensure authentic, immersive and high quality experiences for their travelers (us!). Their mission is to create authentic trips for like-minded individuals to build community, inspiration, and growth. You only get one life. How you live it is entirely up to you, but we’re here to help.